The Department of Information Technology (DGI, Spanish abbreviation) carried out the First Meeting of CODICE Users on November 15th, 2011, attended by people responsible for different UANL libraries, as well as the personnel that work there and use this system for their functions performance.
CODICE is the Integrated System for Libraries Management, which is used by more than 56 UANL libraries, and it has currently five modules: Acquisitions, Cataloging, Circulation, Periodicals andOnline Public Access Catalog (OPAC).
Ing. Joaquin Huante Hernandez, DGI Academic Systems Deputy Director was in charge of welcoming guests.
“In representation of Ing. Alberto Zambrano Elizondo, Department of Information Technology Director, I thank all of you for attending this CODICE meeting which the work carried out, commitments results and the advance in new projects will be showed in,” said Ing. Joaquin Huante.
Then Ing. Angel Mario Cantu Morales, DGI Libraries System Manager, talked about the functions of each module of this system.
“I am really happy you are here, in the First Meeting of CODICE Users, we hope this type of events get repeated more to exchange ideas and improve our work besides knowing us better, all those who are involved in these functions,” said engineer Cantu Morales.
“Acquisitions module makes buy, donations, exchanges and deposits processes easier; besides managing library’s income, suppliers, material distribution in the library or among libraries of the same institution.”
We have also Cataloging Module which makes the creation of bibliographic records and authorities easier by fulfilling MARC21 format –MARC21 is a rule for the exchange of information that allows data to be structured and identified in order to be recognized and manipulated by computer. It handles also the management of indexes and authorities besides being in charge of the registration of copies that could have URL links, notes at the moment of lending or giving back a book, etc.
Circulation has lending, return, fines, payments, users catalog, notes for users, receipts printing, etc.
Periodicals module manages magazines and other serial publications, which are supported by MARC format for Holdings or MARC for stocks; it allows receipt of material by hand in MARC editor –Machine Readable Cataloging. It has also formulas generation assistant –tag 853– for these publications.
Finally, we have OPAC module, which is a Website where user –from anywhere in the world– can search and identify a bibliographic registration or specifically a copy that is in Institution’s libraries. This module allows us to save and keep a history search, store a list of records on disk, print it or send it via email, consult lending which has to be returned and consult pending fines.
A committee that consists of system users was created for each one of these modules. Users contribute to improve, check and certify changes requested by the rest of SIBUANL; they also test and approve system releases,” said CODICE coordinator in order to show current statistics of the project.
Then each responsible person of different modules, showed statistics of use, the advances during 2011 and plans for the next year in their respective areas.
Ing. Gerardo Anselmo Martinez Vidales was in charge of informing about Cataloging and Periodicals modules.
The Circulation and Acquisitions Report was given by Lic. Maria Isabel Cardona Reyes, who is Leader of Development in said modules.
Ing. Eric Ulises Chairez Pavon explained the advances in project and plans for the next year about OPAC and mobile OPAC.
After that, Lic. Adriana Lizbeth Orozco Muñoz talked about the support and services given to all users who require them; a service provided by our Institutional Center for Information Technology (CIATI, Spanish abbreviation).
Subsequently, Ing. Angel Mario Cantu presented the projects in development; he showed advances of Access Register module, which will create access statistics and use of spaces in libraries.
Likewise, Ing. Cantu showed the advances of CODICE website, which at first, will be a website where all modules reports will be storage and it will be the basis to migrate modules to said web platform.
Furthermore, Website of CODICE Users Community, a space that “will be the meeting point of this system’s users community with the objective of communicating among ourselves and sharing important information to contribute to increase our knowledge and abilities,” said Ing. Cantu.
At the end, Ing. Angel Mario Cantu finished with questions and answers section, where most of invited people asked some questions and expressed their ideas for having an excellent functioning of the Integrated System for Libraries and increase librarians’ knowledge besides showing their desire to this meeting is carried out more frequently.